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Table 2 Sample table showing data processing rules for message and error reports

From: One country's journey to interoperability: Tanzania's experience developing and implementing a national health information exchange

Data element

Required/optional

Format

Translation rules

Error condition

Indicator for support staff

Message Type

R

Alpha

Must contain SVCREC

If not SVCREC, reject record

Audit report for submitted batch files are available

Org Name

R

Alphanum

Must be registered organization in HIM (tier 2)

If blank or invalid, reject record

Audit report for submitted batch files are available

Local Org ID

R

Num

Must be registered organization in HIM (tier 2)

If blank or invalid, reject record

See above

Dept Name

R

Alphanum

Must be registered organization in HIM (tier 3)

If invalid, reject record

See above

Dept ID

R

Num

Must be registered organization in HIM (tier 3)

If invalid, reject record

See above

Pat ID

R

Alphanum

Patient ID must be alphanum format

If blank, reject record

See above

Gender

R

Alpha

Required. All records must contain gender. Translate as required to match internal gender format

If blank or invalid format, reject record

See above

DOB

R

yyyymmdd

Required

If provided and invalid date format, reject record

See above

Med svcs code

R

Alphanum

N/A

If field blank, reject record

See above

ICD code

O

Alphanum

N/A

N/A

See above

Service date

C

yyyymmdd

Either visit date (for outpatients) or service date (for inpatients) must be provided

If service date is blank, reject the record

See above