Table 4 Proposed strengthening measures for the domain data collection and processing

Collection and Management of Individual Client Data

Gradually and steadily introduce patient electronic files into DHIS 2 to standardise the collection of individual client data across all implementing partners

Train district staffs in the use of DHIS 2, and ensure that the district staff trains their respective staff

Put suitable video training tutorials at the disposal of HFs

Produce and disseminate data management guidelines according to DHIS 2 indicators

Collection, Management and Reporting of Aggregated Facility Data

Harmonise data compilation among implementing partners

Ensure regular follow-up of reporting of activities to improve on completeness and timeliness

Train staff on the techniques of physical and electronic records archiving

Develop a plan to update, produce and distribute data management tools (registers, compilation forms and DHIS 2)

Collect data from personal computers of staffs and store them according to national data storage policies

Data quality assurance

Develop and disseminate a standardised data quality assurance plan to all actors

Enforce the implementation of data quality norms, especially at the HF level

Ensure that findings from data quality assessments are published

Hold regular data quality validation and review meetings with all stakeholders before forwarding the data

Introduce data quality checks into DHIS2 at all levels

Information and communication technology

Update ICT framework and define needs of HFs at all the levels

Improve on the stability and simplicity of the android version of DHIS 2 for remote areas

Ensure better internet and electricity coverage to remote areas to facilitate aggregated facility data reporting