Table 1 Categorization of the various situations within DHIS2 and actions taken

A

0

0

0

Nothing was reported by facilities during this period, signifying that the facility does not report to DHIS2. This could be a true normal

Facility records excluded

B

0

X

X

Submitted reports might be on time, but are empty. Can result from programs wanting to have full MOH731 submission even though they do not offer services in all the 6 programmatic areas—hence submitting empty reports from non-required programmatic areas

(Report is useless to decision-maker as it is empty)

Facility records excluded

C

0

X

0

Submitted reports are empty and not on time (Report is useless to decision-maker as it is empty and not on time)

Facility records excluded

D

X

0

0

No values present for RR and RRT. However, the reports are not empty

Facility records excluded

E

X

 > 100%

X

Erroneous records as percentage RR cannot go beyond 100 as this is not logically possible

Facility records excluded

F

X

 > 100%

 > 100%

Erroneous records percentage RR and RRT cannot go beyond 100 as this is not logically possible

Facility records excluded

G

X

X

X

Reports submitted on time with relevant indicators included. Ideal situation

Facility records included

H

X

X

0

Submitted reports with data elements in them, but not submitted in a timely manner

Facility records included