Pen and paper data collection system | Smart-phone data collection system | Differences between the two systems | |||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Unit cost (Kshs) | Quantity needed per year | Total cost year 1 (USD) | Total cost year 2 (USD) | Cumulative total costs year 1 and 2 (USD) | Unit cost (Kshs) | Quantity needed per year | Total cost year 1 (USD) | Total cost year 2 (USD) | Cumulative total costs year 1 and 2 (USD) | year 1 | year 2 | Cumulative | |
Fixed costs | |||||||||||||
Computer (one computer) | 1,385 | 3 | 4,155 | - | 4,155 | 1,385 | 1 | 1,385 | - | 1,385 | |||
Scanner (one scanner) | 900 | 1 | 900 | - | 900 | - | - | - | - | - | |||
Server | 10,125 | 1 | 10,125 | - | 10,125 | 10,125 | 1 | 10,125 | - | 10,125 | |||
Filing cabinets (one) | 169 | 1 | 169 | - | 169 | - | - | - | - | - | |||
Printer (one) | 650 | 1 | 650 | - | 650 | - | - | - | - | - | |||
FAST software | - | - | - | - | - | 5,000 | 1 | 5,000 | - | 5,000 | |||
HTC smart-phones | - | - | - | - | - | 220 | 4 | 879 | - | 879 | |||
Extended life battery | - | - | - | - | - | 10 | 4 | 40 | - | 40 | |||
Data sim cards | - | - | - | - | - | 1 | 4 | 5 | - | 5 | |||
Insurance (smart phones) | - | - | - | - | - | 17 | 4 | 66 | - | 66 | |||
Total fixed costs | 15,999 | 15,999 | 17,500 | 17,500 | (1,501) | - | (1,501) | ||||||
Running costs | |||||||||||||
Printing paper (one paper) | 0 | 3,662 | 46 | 46 | 92 | - | - | - | - | - | |||
Printing cost (one page) | 0 | 7,324 | 275 | 275 | 549 | - | - | - | - | - | |||
Data entry (clerk) labor cost (one questionnaire) | 1 | 3,662 | 2,335 | 2,335 | 4,669 | - | - | - | - | - | |||
Data entry and cleaning costs | 0 | 3,662 | 595 | 595 | 1,190 | - | - | - | - | - | |||
Data analyst (one year contract) | 15,750 | 1 | 15,750 | 15,750 | 31,500 | 15,750 | 1 | 15,750 | 15,750 | 31,500 | |||
Ball pen ( one pen) | 0 | 6 | 1 | 1 | 2 | - | - | - | - | - | |||
Air time (per month per site) | - | - | - | - | - | 13 | 48 | 600 | 600 | 1,200 | |||
Total running costs | 19,001 | 19,001 | 38,002 | 16,350 | 16,350 | 32,700 | 2,651 | 2,651 | 5,302 | ||||
Total fixed costs plus running costs | 35,000 | 19,001 | 54,001 | 33,850 | 16,350 | 50,200 | 1,150 | 2,651 | 3,801 |