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Table 3 Estimated start-up and running costs of establishing and operating a smartphone and paper-based data collection system for one year and for two cumulative years

From: A comparison of smartphones to paper-based questionnaires for routine influenza sentinel surveillance, Kenya, 2011–2012

 

Pen and paper data collection system

Smart-phone data collection system

Differences between the two systems

 

Unit cost (Kshs)

Quantity needed per year

Total cost year 1 (USD)

Total cost year 2 (USD)

Cumulative total costs year 1 and 2 (USD)

Unit cost (Kshs)

Quantity needed per year

Total cost year 1 (USD)

Total cost year 2 (USD)

Cumulative total costs year 1 and 2 (USD)

year 1

year 2

Cumulative

Fixed costs

             

Computer (one computer)

1,385

3

4,155

-

4,155

1,385

1

1,385

-

1,385

   

Scanner (one scanner)

900

1

900

-

900

-

-

-

-

-

   

Server

10,125

1

10,125

-

10,125

10,125

1

10,125

-

10,125

   

Filing cabinets (one)

169

1

169

-

169

-

-

-

-

-

   

Printer (one)

650

1

650

-

650

-

-

-

-

-

   

FAST software

-

-

-

-

-

5,000

1

5,000

-

5,000

   

HTC smart-phones

-

-

-

-

-

220

4

879

-

879

   

Extended life battery

-

-

-

-

-

10

4

40

-

40

   

Data sim cards

-

-

-

-

-

1

4

5

-

5

   

Insurance (smart phones)

-

-

-

-

-

17

4

66

-

66

   

Total fixed costs

  

15,999

 

15,999

  

17,500

 

17,500

(1,501)

-

(1,501)

Running costs

             

Printing paper (one paper)

0

3,662

46

46

92

-

-

-

-

-

   

Printing cost (one page)

0

7,324

275

275

549

-

-

-

-

-

   

Data entry (clerk) labor cost (one questionnaire)

1

3,662

2,335

2,335

4,669

-

-

-

-

-

   

Data entry and cleaning costs

0

3,662

595

595

1,190

-

-

-

-

-

   

Data analyst (one year contract)

15,750

1

15,750

15,750

31,500

15,750

1

15,750

15,750

31,500

   

Ball pen ( one pen)

0

6

1

1

2

-

-

-

-

-

   

Air time (per month per site)

-

-

-

-

-

13

48

600

600

1,200

   

Total running costs

  

19,001

19,001

38,002

  

16,350

16,350

32,700

2,651

2,651

5,302

Total fixed costs plus running costs

  

35,000

19,001

54,001

  

33,850

16,350

50,200

1,150

2,651

3,801